Discipline and Complaints Policy

Sport Jiu-Jitsu Canadian Association National Federation (SJJCANF)

1. Purpose

The Discipline and Complaints Policy provides a fair and transparent process for addressing complaints and misconduct within SJJCANF.

This policy ensures that concerns are addressed in a timely and impartial manner.

2. Application

This policy applies to all SJJCANF participants including athletes, coaches, officials, volunteers, staff, and board members.

Complaints may relate to violations of:

  • The Code of Conduct and Ethics

  • Safe Sport Policy

  • Anti-Harassment and Discrimination Policy

  • SJJCANF rules and regulations

3. Filing a Complaint

Complaints should be submitted in writing to the SJJCANF designated representative or Safe Sport Officer.

Complaints should include:

  • The name of the complainant

  • The name of the respondent

  • A description of the incident

  • Dates and locations

  • Any supporting evidence or witnesses

4. Initial Review

Upon receiving a complaint, SJJCANF will:

  1. Determine whether the complaint falls within the scope of this policy

  2. Assess whether immediate action is required

  3. Determine whether the matter should proceed to investigation

5. Investigation

Where necessary, SJJCANF may appoint an investigator to conduct a fair and impartial review of the complaint.

The investigation may include:

  • Interviews with involved parties

  • Review of documentation and evidence

  • Consideration of relevant policies

6. Decision

Following the investigation, SJJCANF will determine whether a policy violation occurred and decide on appropriate disciplinary action.

7. Disciplinary Measures

Possible disciplinary measures may include:

  • Verbal or written warning

  • Education or training requirements

  • Suspension

  • Removal from position or responsibilities

  • Expulsion from SJJCANF programs

  • Referral to external authorities where appropriate

Disciplinary measures will reflect the severity of the misconduct.

8. Appeals

Participants may have the opportunity to appeal disciplinary decisions where appropriate.

Appeals must be submitted within a specified timeframe and must outline the grounds for appeal.

9. Confidentiality

All complaints and disciplinary matters will be handled with discretion and respect for the privacy of those involved.

10. Policy Review

This policy will be reviewed periodically to ensure alignment with Canadian sport governance standards.